Privacy Policy

Effective Date: August 1, 2024
Last Updated: August 1, 2026

1. Introduction

UTMB Entry-Level MSRT Program (operated by [Legal Entity Name], "we," "us," or "our") is committed to protecting the privacy and security of your personal information. This Privacy Policy describes how we collect, use, share, and protect information you provide through our website and forms.

By using our website or submitting a form, you acknowledge that you have read and understood this Privacy Policy.

2. Information We Collect

We may collect the following categories of personal information:

  • Contact Information: First name, last name, email address, phone number
  • Inquiry Information: Messages, questions, or comments you submit
  • Device & Usage Data: IP address, browser type, operating system, pages visited, and time spent on the site (collected via cookies and analytics tools)
  • Communications: Records of your correspondence with us

3. How We Use Your Information

We use your personal information for the following purposes:

  • To respond to your inquiries and provide program information
  • To process and evaluate applications
  • To send program updates, event notifications, and deadline reminders
  • To send SMS/text messages, if you have provided express written consent
  • To improve our website, services, and communications
  • To comply with applicable legal and regulatory obligations
  • To prevent fraud and protect the security of our site

4. SMS / Text Messaging — Consent & No-Share Policy

4.1 SMS Opt-In

If you check the SMS consent checkbox on our form, you expressly consent to receive automated text messages from UTMB Entry-Level MSRT Program at the phone number you provide. Consent is not a condition of enrollment or receiving any service.

4.2 No Sharing of SMS Opt-In Data — CRITICAL DISCLOSURE

Your mobile phone number and SMS opt-in consent information will NOT be shared, sold, rented, or transferred to any third parties or affiliates for their marketing or promotional purposes. This commitment applies regardless of any other data-sharing described in this policy.

4.3 Opt-Out

You may withdraw your SMS consent at any time by replying STOP to any text message. You will receive one final confirmation message. No further SMS messages will be sent unless you re-opt-in.

4.4 Message & Data Rates

Message and data rates may apply. Contact your wireless carrier for details.

5. Sharing of Information

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following limited circumstances:

  • Service Providers: Trusted vendors who assist in operating our website and communications (e.g., CRM platform, email delivery), subject to confidentiality obligations and only to the extent necessary to provide those services
  • Legal Requirements: When required by law, court order, or government authority
  • Protection of Rights: To protect the rights, property, or safety of our organization, users, or the public
  • Business Transfers: In connection with a merger, acquisition, or sale of assets (with notice provided to you)

In no case will mobile opt-in data or SMS consent information be shared with third parties for marketing purposes.

6. Cookies & Tracking Technologies

Our website may use cookies, web beacons, and similar tracking technologies to enhance your browsing experience and analyze site traffic. You can control cookie settings through your browser. Note that disabling cookies may affect some functionality of the site.

We may use third-party analytics tools (e.g., Google Analytics) that collect anonymized usage data. These tools are subject to their own privacy policies.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes described in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. When information is no longer needed, we securely delete or anonymize it.

8. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

9. Your Rights & Choices

Depending on your location, you may have the following rights:

  • Access: Request a copy of the personal information we hold about you
  • Correction: Request correction of inaccurate or incomplete information
  • Deletion: Request deletion of your personal information (subject to legal retention requirements)
  • Opt-Out of SMS: Reply STOP to any text message at any time
  • Opt-Out of Email: Click "Unsubscribe" in any marketing email

To exercise any of these rights, contact us using the information below.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any third-party sites you visit.

11. Children's Privacy

Our website and services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a minor, we will take steps to delete it promptly.

12. California Residents (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know, the right to delete, and the right to opt out of the sale of personal information. We do not sell your personal information. For requests, contact us at the information below.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by updating the "Last Updated" date above and, where appropriate, by email or a notice on our website. Continued use of our site after any changes constitutes your acceptance of the updated policy.

14. Contact Us

If you have questions, concerns, or requests related to this Privacy Policy, please contact us:

University of Texas Medical Branch at Galveston
UTMB Entry-Level MSRT Program
301 University Blvd,
Galveston, TX 77555
Email: [email protected]
Phone: 312-733-4300